Saturday, February 16, 2019

Parent Workshop 2019



Saturday, April 27, 2019


A mandatory workshop will be held on Saturday, April 27, 2019 for all new students and their parents. Letters will be mailed to each parent with a prescribed appointment time, along with paperwork that must be reviewed, completed, and returned to the school on April 27th. Due to the number of new students enrolling, we have no flexibility in scheduling; therefore parents and students must arrive on time for their scheduled appointment. Anticipate the process lasting approximately 90 minutes. The purpose of the workshop is to provide parents with important information regarding school, finalize student enrollment, and perform preliminary academic and school readiness assessments. Students whose parents fail to participate in the parent workshop will not be guaranteed admission and will lose any preference in enrollment. There will be no exceptions.



Required Paperwork


Parents must bring the following completed paperwork with them for their appointment. Note: It is imperative that the paperwork that is mailed to you is reviewed and completed prior to coming to the school on April 27th.


  • Student Enrollment Notification Form
  • Birth Certificate (original or certified copy)
  • Driver’s License or State Issued Photo Identification
  • Proof of Residency (see below)
  • Release of Records Form
  • Emergency Contact/Permission to Treat Form
  • Home Language Survey Form
  • Permission to Photograph/Video Form
  • Student Transportation Form
  • IEP Document from Prior School/Agency (if applicable)
  • Child Health Assessment Form
  • Certificate of Immunization




Proof of Residency


Acceptable documents to establish residency include a deed, residential lease, utility bills (natural gas, electricity, land-line telephone), mortgage statement, or real estate tax bill. Utility bills, mortgage statements or real estate tax bills must be dated within 60 days of being presented. For the purpose of this policy, a cell phone bill is not considered a valid document to prove residency. The documents must clearly identify the physical address in which the student/parent resides and must match the Application for Admission documentation provided to the school. The physical address where the student resides on the Application for Admission Form used in the application process must match the Student Enrollment Notification Form presented during registration, and must be corroborated with acceptable documentation establishing proof of residency. If this cannot occur, students will not be guaranteed admission and will lose any preference in enrollment. In the event a parent fails to bring the required documentation to the workshop that is acceptable to the School, parents will be afforded another opportunity to complete the registration process by personally delivering the missing documents to the school's main office prior to 3:00 p.m. on Friday, May 3, 2019. The registration process is not considered finalized until all paperwork is completed accurately and in its entirety, along with the appropriate supporting documentation, and returned to the school and deemed acceptable by the school. Failure to do so will result in the student not being guaranteed admission and losing any preference in enrollment.



Immunizations


Complete and current immunization records, or appropriate documentation to support an exemption, should be submitted to the school at the enrollment workshop on April 27, 2019. In the event a parent fails to bring the required immunization documentation to the workshop that is acceptable to the school, parents will be afforded another opportunity to do so by personally delivering the missing documents to the School Nurse no later than one week prior to the first day of school. The registration process is not considered finalized until all paperwork is completed accurately and in its entirety, including immunization documentation, and returned to the school and deemed acceptable by the school. Students whose parents/guardians fail to provide the appropriate documentation to the school nurse no later than one week prior to the first day of school will not be guaranteed admission and will lose any preference in enrollment.



Workshop Schedule


Upon arriving, you will be greeted in the School Commons and asked to provide your child's birth certificate and proof of residency, so it can be copied. Incoming students will meet independently with classroom teachers and our guidance counselor for screening assessment, while parents will then be directed to the gymnasium where you will visit three stations:


  • Registration: Review all completed paperwork for accuracy, answer questions regarding transportation, discuss special accomodations & modifications (IEP), etc.
  • School Nurse: To review immunization records, student physical, and any student health concerns.
  • Notary: To sign and notarize a Parental Registration Statement regarding previous school discipline for drugs, alcohol, weapons or violence.


After visiting each of the three stations, parents will be directed to the Dining Hall to participate in a brief conversation regarding school expectations and other important topics, and will also hear from representatives of the PTO regarding parental involvement.

Parents will then be reunited with students, concluding their appointment.


Bear Creek Community Charter School is an equal opportunity educational institution.